Virtual Safety

A Safety and Health service provider (some jurisdictions call it Health and Safety) for every:

  • Country
  • State
  • Province
  • Territory
  • Region
  • Jurisdiction

Use this customizable app to protect your:

  • Worksites (including remote sites)
  • Stores
  • Shops
  • Outlets
  • Branches
  • Franchises
  • Distributors
  • Dealerships

Enable Safety and Health compliance at every worksite, worldwide (Safety and Health professionals keep your business legally compliant) via:

  • Specialized Smartphone app (no data stored on device)
  • Online Chat
  • Telephone
  • Email
  • Text/SMS

Terminology (Phraseology)

In this webpage, the United States ‘Safety and Health’ is used and can interchange with the following:

Occupational Health & Safety: Canada, South Africa, and Victoria (Australia)
Occupational Safety and Health: European Union and Western Australia
Workplace Health and Safety: Australia
Health, Safety & Environment: United Kingdom and United Arab Emirates
Health and Safety at Work Act: New Zealand

Common Acronyms:

United States: OSHA (all Federal and OSHA approved State Plans supported).
Canada: OH&S (All 14 Jurisdictions supported)
Australia: WHS, OHS and OSH (all 3 Jurisdictions supported)
United Kingdom: HSE
European Union: OSH
South Africa: OHSA
United Arab Emirates: HSE
New Zealand: HSWA

Why are businesses using VirtualSafety?

  • For legal compliance anywhere and anytime
  • To save time
  • To save money

DIY systems cost too much time.
External Consultants cost too much money.

All safety & health monitoring will follow this modus operandi in the future because it’s quicker and easier and is functional in remote and difficult-to-access locations.
Worksites in deserts, jungles, arctic regions, and on off-shore rigs pose no problem as the app is functional anywhere and when offline.

Our state-of-the-art app works with experienced Virtual Safety & Health Professionals in the background, saving you both time and money while triggering the right amount of employee involvement.

Help when you need it

When it comes to safety & health, it sure helps to talk to a real person whenever you need help.

Built to be ‘value-conscious’

VirtualSafety comes with EVERY feature you need, including professional consulting. You will not find these features in any other paid system on the market. The average saving per worksite is $840 per annum, with no sacrifice in function. Not to mention the costly legal consequences of non-compliance.

Simple is as simple does

We design apps for business owners, not Health & Safety professionals. We’ve designed VirtualSafety to take 20-30 MINUTES per month of your time (or 20-30 MINUTES per month of your appointed Safety & Health Coordinator’s time), so you can focus on your strengths while VirtualSafety professionals focus on your legal compliance, doing all the heavy lifting in the background for you.

Features and Benefits:

  • Suitable for all business types, places, sizes (from fishing rigs to worship halls, etc.)
  • All future app updates
  • A live Safety and Health system (real-time)
  • Continuously Improving Safety and Health system (satisfies this legal requirement)
  • Reduced carbon footprint per site when compared to using an External Consultant
  • Our pooled knowledge from servicing a diversified range of industries worldwide works to your advantage
  • Standard support included (virtual support via the app, phone calls, emails, and text/SMS reminders)
  • Maximized protection against fines, business closures, and imprisonment. OSHA Inspectors have more power than Police Officers and do not require search warrants to enter your place of business, impose penalties (statutory fines), close it down and press charges
  • VirtualSafety system takes all the heavy lifting off your plate and generates high-quality feedback every month in areas where your worksite(s) can save money or improve compliance
  • Lifetime subscription price-freeze
  • 30 day free trial for the first worksite of new subscribers only
  • Cancel anytime, no lock-in contracts, no cancellation fees

Worksites with 6+ Employees automatically get Employee Tracking (in the Dashboard)

  • The Dashboard includes the tracking of employee training showing attendance and non-attendance reports We do all the work in the background for you, including the data entry

Start Your 30 Day Free Trial

(No Credit Card Required)

Employees 1-5

$ 49 Monthly
  • All Features & Benefits
  • Track Employee Training

Employees 1-5

$ 97 Monthly
  • All Features & Benefits
  • Track Employee Training

Employees 6-50

$ 97 Monthly
  • All Features & Benefits
  • Track Employee Training

Employees 50+

$ 183 Monthly
  • All Features & Benefits
  • Track Employee Training

Cancel anytime, no lock-in contracts, no cancellation fees

A worksite is anywhere employees are stationed and can be an Outlet, Branch, Franchise, Store, Garage, Shop, Shed, Retailer, Mechanic, Workshop, Supermarket, Warehouse, Laundromat, Hairdresser, Hall, Place of Worship, Wrecking Yard, College, School, Butcher, Dealership, Farm, Mine, Rig, Restaurant, Club, Sports Club, Park, Golf Course, RV Park, Medical Practice, Retirement Village, Dairy, Mobile Pet Groomer, Vehicle Recovery Operator , Water Vessel, etc.

Fill out the form below to speak with a specialist

Our service doesn’t end at Safety and Health. Our goal is to help you lower production costs and increase production rates and quality.

Perks of Registering

  • Prevent workplace injuries before they happen
  • Reduce sickness absence
  • Improve and remain in compliance with laws and regulations
  • Reduce costs, including workers’ compensation and overtime
  • Engage the workforce regularly improving worker morale
  • Improve employee well-being
  • Embed a “safety first” working environment
  • Inform all personnel regarding “best practices” for their work area
  • Enhance awareness and responsibility of the “brother’s keeper” concept
  • Increase productivity and enhance overall business operations
  • Improve control
  • Reduce safety insurance premiums
  • Maintain a good reputation
  • Peace of mind

FAQ

No experience or knowledge in Safety and Health is required. The app knows and guides your monthly steps. We do all the heavy lifting for you in the background, with real people. Some business owners have their twelve-year-old child handling this app.

Even if only one person is employed, then the Person Conducting a Business or Undertaking (PCBU) is required by law to have a LIVE Health and Safety system that continuously works to improve safety & health risks.

The following are considered ’employees’ in terms of Safety and Health legislation:
⦁ permanent employees
⦁ temporary employees
⦁ part-timers
⦁ casuals
⦁ volunteers
⦁ contractors

Important Note: Host employers must treat a temporary worker like any other worker in terms of Training and Safety & Health protections. The VirtualSafety system will do this for you.

VirtualSafety has been using and perfecting virtual monitoring since 2002.
Drones started being used by OSHA Inspectors (USA) in 2016.

Virtual inspections are recognized and embraced worldwide because they’re safer and quicker, while a myriad of sensor combinations can also be added, such as thermal imaging.

Wearable Technology is now also accepted and promoted to record slip, trip and fall incidences, and corresponding response times.

Summary:
Drones and smart devices are enabling robotic automation without geographical restriction, and the opportunities for technological development and integration are advancing every day.

If you’re not immediately sure what to do, call us or have a look at the Tips & Help in our VirtualSafety app. For emergencies, call 911 or other local emergency services.
Be sure to use VirtualSafety to help record the incident.

No, not if you utilize the VirtualSafety app system and many of the innovations we see today in faster and cleaner tools are as a direct result of OSHA’s legislation requiring tool manufacturers and users alike to reduce risks in Safety and Health. 
VirtualSafety continues to challenge the belief that Safety and Health burdens a business’s resources and continues to challenge current paradigms regarding the successful running of a Safety and Health system and is the only company to be granted an Australian Innovation Patent for its methodology. Read our Whitepaper #1.

There are professional methods for implementing cost-cutting exercises. Like most entrepreneurs, you most likely relish making sales, but avoid cost-cutting initiatives owing to various emotional implications. We explain and give answers on how to deal with these difficult challenges in Whitepaper #2

We can provide all this monitoring, legal compliance, and live one-on-one consulting with real people, just like yourself, because we’re a software company with international Safety & Health expertise.

VirtualSafety conforms to the following essential components of Records Management:
⦁ Retention schedule complies with up-to-date laws and regulations
⦁ Indexing accuracy and accessibility of documents
⦁ Training and communication among staff and departments
⦁ Protection and preservation of records
⦁ Timely and consistent destruction of inactive files

ISO 15489-1 establishes the core concepts and principles for the design, implementation, and management of policy, information systems and processes allowing people, organizations, governments, private enterprises, and collaborative coalitions to:
⦁ Create and capture records to meet requirements for evidence of business activity
⦁ Take appropriate action to protect the authenticity, reliability, integrity, and usability of records, as well as their business context, and to identify requirements for their management over time

No. Ignorance is no excuse. Every company must adhere to regulations of some kind. All of us must follow the law.
But the need to meet legislated regulations goes even higher in select disciplines and industries. Safety & Health is the most stringent because people’s lives are at risk, and that’s why the penalties for non-compliance go as high as business shutdowns and imprisonment, especially where the State can prove that your conduct didn’t exhibit due care (negligence).
VirtualSafety can provide records evidencing that a particular process is and was followed at a particular moment in time.
The amount of regulations that one needs to adhere to these days is staggering and can create a challenging task for the Safety & Health person who needs to prove that these standards and regulations are being adhered to.
Business requires effective records management, as it would be otherwise impossible for someone to stand up to an audit and present adherence if the records hadn’t been collected and collated in real-time consistently for the months or years prior.
To be able to evidence regulatory adherence, you need to keep on top of your records consistently. You need to have it systemized. VirtualSafety does this all for you.

Yes. You need to be able to show your company has been acting and operating appropriately if ever the Authorities come knocking, and the point is; records cover your back.
Case Study: Golf Club (2017)
VirtualSafety was subpoenaed to produce all communication between one of our customers and ourselves. The customer, in this case, was a prominent golf club, and the action against it was civil, not statutory. The injury occurred when the wind blew over a tree on the golf course, striking a player. The player was badly injured and became paralyzed. The claim was for over $2.8 million.
The case was set to run for ten days in the Supreme Court; however, on the seventh day, VirtualSafety’s Workplace Health and Safety audit trail was called into evidence. Because this customer had been with VirtualSafety for over seven years, we were able to prove this customer was addressing their Safety and Health responsibilities to the Court.
VirtualSafety does four things very well; create, gather, store,  and produce evidence.
Although VirtualSafety was not called to attend the trial, the manager of the golf club was, and here is their response in their own words:
“Things weren’t looking too good for the club until our lawyer (defense) started reading out some of the HUGE amounts of signed paperwork which VirtualSafety had stored and sent into the court. Within a short time, an adjournment was called by the prosecution team, and an out-of-court settlement was quickly reached ….. there was no way we were going to win this case until this happened.”
Although the settlement was for an undisclosed amount, it is important to note that the club was pleased for two reasons; they were not found not guilty, so there was no prosecution, and the settlement was considerably less than what was sought after by the plaintiff. VirtualSafety has been designed to be a simple, user-friendly app system; however, in court, which it was designed to handle, it proves to be an extremely powerful tool in producing required evidence to stop a prosecution.

Owing to VirtualSafety’s Records Management, Corporates utilize us as an essential partner in their Corporate Brand Protection. Specifically, VirtualSafety handles corporates with national or international footprints to include much more than legal compliance, but also compliance with Corporate Policies.

Yes, you do not need your clipboard and pen. Our audit system is paperless and walks you through all the steps. Upon completion, whilst still on-site, you may elect to print or email your completed Safety and Health report immediately.

There are two main reasons why VirtualSafety is so attractive to users:

A) Users benefit from our pooled knowledge. That is, VirtualSafety offers a classic Clique Network whereby our professional safety and health consultants are all connected to each other sharing best fit and best fix solutions to save you time and money.

This in Economics is known as Competitive Advantage.

B) Users benefit from our Network Effect which occurs when a product or service becomes more valuable to its users as more people use it.

We currently look after more than 10,000 workers and a classic hub and spoke network is clearly visible since VirtualSafety consultants are exposed to multiple different scenarios in rapid succession per day, thus gaining invaluable expertise to provide you with the best fit and best fix solutions saving you time and money.

This in Economics is known as Competitive Advantage.

Together, these two competitive advantages give VirtualSafety an Absolute Advantage, as it is known in Economics.